Desert Sands's Fiscal Services

Fiscal Services

The District office is currently closed to outside visitors in an effort to prevent the exposure and spread of the coronavirus. Although our responses may be slightly delayed, we are responding to both phone calls and emails.

As always, your calls and emails are important to us and will be answered as quickly as possible.

The Fiscal Services Department summer hours are Monday – Thursday from 7 a.m. – 5:30 p.m.

Please see below for some helpful information and links to assist you with some of our most frequent requests.

ALL PAYCHECKS AND PAY STUBS WILL BE MAILED DIRECTLY TO THE ADDRESS WE HAVE ON FILE

Form/Document Drop Off - If you have forms or timesheets to submit please come to the DEC main office located on Dune Palms and put them in the gray mailbox located to the left of the main double doors by the flagpoles.


FISCAL SERVICES INFORMATION AND FORMS

DE-4 Form (used for changing State Withholdings)
https://www.dsusd.us/common/pages/DisplayFile.aspx?itemId=25015265

W-4 Form (used for changing Federal Withholdings)
The IRS revamped the form for calendar year 2020 due to the Tax Cuts and Jobs Act.  Since the way that we are taxed has changed so has the form.  They no longer base our taxable earnings on # of deductions but rather dollar amounts.  Please see your tax consultant if you need help filling out the form or you can visit the IRS website.  There is a link below to the IRS calculator if you'd like to use it and also some information on the new W-4 Form.

Direct Deposit Form (make sure to include a voided check or document from the bank with Routing number and Account number)
Verification of employment
Please fax any verifications of employment to (760) 771-8540.  Please allow up to 1 week for processing.  After faxing verification, you can call/email the appropriate payroll specialist according to the last name of the employee if you need to confirm information.  If you receive voicemail, please leave a message and they will return your call as soon as possible.  Follow this link and scroll to the bottom to find our department contacts.
Department Contacts

403(b) Changes
New participants can enroll, select their plan and contribution amounts and email questions directly.
Existing participants can make updates to their contribution amounts, update beneficiaries and monitor their retirement saving progress online.

If you need help regarding your 403(b) changes please contact
Schools First 403B/457B Plan Administrator
Phone: 1-800-462-8328 x4727
Monday - Friday 7am - 7pm 
Saturday 9am - 3pm

If you have any questions not answered here or by your direct supervisor please email sonya.melendez@desertsands.us.

 


FISCAL SERVICES GENERAL INFORMATION:

The Fiscal Services Division of the Desert Sands Unified School District provides services to schools, departments and the district employees in the various areas of accounting. Fiscal Services is organized into six functional units:

Accounts Payable
Accounts Receivable
Associated Student Body
Budget
Payroll
Student Attendance

Fiscal Services is also responsible for the coordination and training of school sites and department staff on the use of the county financial system (Galaxy). The fiscal unit is responsible for all general accounting duties including student attendance reporting, categorical financial reports, budget development, internal control procedures and audit reporting.

The District currently maintains 12 funds with a total operating budget of $325 million. Fiscal Services provides support to all school sites and departments, providing accurate and timely financial data to assist managers and program coordinators with the task of budget monitoring.

QUICK LINKS

403(b) Compare.com


 
American Fidelity:

Online Account Setup

Mobile App

AF™ Disability Income Insurance Support 

For support on the following topics, employees may visit americanfidelity.com/support and scroll to the FAQ section.
• Filing an Insurance Claim
• Checking your Claim Status
• Signing Up for Direct Deposit

DEPARTMENT CONTACTS

Sonya Melendez Director (760) 771-8530
Erika Flores Accounting Supervisor (760) 771-8526
Taffeta Hunter Administrative Assistant (760) 771-8525
Patty Leon Budget Specialist (760) 771-8710
Marlene Aceves Budget Technician (760) 771-8544
Kelly Perlo Student Attendance Specialist (760) 771-8537
Maria Wise Budget Technician (760) 771-8711
Lea Barela Payroll Specialist (A-C) (760) 771-8541
Susan Palmer-Rodriguez Payroll Specialist (D-He) (760) 771-8535
Melissa Franco Montoya Payroll Specialist (Hi-Me) (760)771-8538
J. Rowena Wadlund Payroll Specialist (Mi-R) (760) 771-8536
Nicholas Rose Payroll Specialist (S-Z) (760) 771-8527
Araceli Summerlee Accounting Specialist, High School ASB (760) 771-8531
William Leach Accounting Specialist, Middle School ASB (760) 771-8533
Chris Niece Accounting Technician, Accounts Receivable (760) 771-8539
Angie Acosta Accounting Technician, Accounts Payable (A-K) (760) 771-8561
Christi Mazzilli Accounting Technician, Accounts Payable (L-Z) (760) 771-8528
Claudia Jaimes Accounting Technician, Conferences/Monthly Expense Claims (760)771-8532
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